B4 Appendix 2 HSE Questionnaire-Drilling Rig Services

B4 - Appendix 2 : HSE Questionnaire

General guidelines for preparation of questionnaire

The questionnaire should cover the information required to assess the extent to which HSE and its management are organised by the Contractor. The Contractor should be advised to cover (including support) relevant activities and not just those conducted on company sites. The questionnaire should be validated by a responsible Contractor line manager prior to submission. Emphasis should be placed on the need for complete answers substantiated by supporting

documentation as far as is practicable. Responses and any supporting documentation must relate specifically to the policy and organisational arrangements of the company that would be the signatory of any contract.

If necessary, follow-up discussion with the Contractor's management may be needed.

1.

1.1

1.1.1

1.1.2

1.1.3

Leadership and Commitment Commitment to HSE through Leadership How are senior managers personally involved in HSE management? Provide evidence of commitment at all levels of the organisation? How do you promote a positive culture towards HSE matters?

2.

2.1

2.1.1

2.1.2

2.1.3 Policy and Strategic Objectives HSE policy documents Does your company have an HSE policy document? If the answer is YES please attach a copy. Who has overall and final responsibility for HSE in your organisation? Who is the most senior person in the organisation responsible for this policy being carried out

at the premises and on site where his employees are working? Provide name, title and experience.

Availability of policy statements to employees

Itemise the methods by which you have drawn your policy statement to the attention of all your employees.

What are your arrangements for advising employees of changes in the policy? 2.2 2.2.1 2.2.2

3.

3.1

3.1.1

3.1.2

3.1.3 Responsibilities, Resources, Standards and Documentation Organisation - commitment and communication How is management involved in HSE activities, objective-setting and monitoring? How is your company structured to manage and communicate HSE effectively? Provide your company organogram. What provision does your company make for HSE communication meetings?

3.2.1 Have the managers and supervisors at all levels who will plan, monitor, oversee and carry out

the work received formal HSE training in their responsibilities with respect to conducting work to HSE requirements?

If YES please give details. Where the training is given in house, please describe the content and duration of courses. Provide a competence/training matrix chart.

3.3

3.3.1

3.3.2

3.3.3 Competence and General HSE training What arrangements does your company have to ensure new employees have knowledge of basic industrial HSE, and to keep this knowledge up to date? What arrangements does your company have to ensure new employees also have knowledge of your HSE policies and practices? What arrangements does your company have to ensure new employees have been instructed

and have received information on any specific hazards arising out of the nature of the activities? What training do you provide to ensure that all employees are aware of company requirements?

What arrangements does your company have to ensure existing staff HSE knowledge is up to date? (If training is provided in-house please give details of content)

What arrangements does your company have to ensure job competency for those jobs involved in managing HSE hazards and risks?

Specialised training

How have you identified areas of your company's operations where specialised training is required to deal with potential hazards? (Please itemise and provide details of training given). If the specialised work involves radioactive, asbestos removal, chemical or other occupational health hazards, how are the hazards identified, assessed and controlled?

HSE qualified staff - additional training

Does your company employ any staff who possess HSE qualifications that aim to provide training in more than the basic requirements?

Assessment of suitability of Subcontractors

How do you assess HSE competence of your Subcontractor?

When do you audit the HSE record of the Subcontractors with whom you place contracts?

Where do you spell out the standards you require your Contractors to meet?

How do you ensure these standards are met and verified?

Standards

Where do you spell out the HSE performance standards you require to be met?

How do you ensure these are met and verified?

How do you identify new industry or regulatory standards that may be applicable to your activities?

Is there an overall structure for producing, updating and disseminating standards? 3.3.4 3.3.5 3.4 3.4.1 3.4.2 3.5 3.5.1 3.6 3.6.1 3.6.2 3.6.3 3.6.4 3.7 3.7.1 3.7.2 3.7.3 3.7.4

4.

4.1.1

4.1.2 Hazards and Effects Management What techniques are used within your company for the identification, assessment, control and mitigation of hazards and effects? What systems are in place to monitor the exposure of your workforce to chemical or physical

agents?

4.1.4

4.1.5

4.1.6

encountered in the course of their work? What arrangements does your company have for provision and upkeep of protective equipment and clothing, both standard issue, and that required for specialised activities? What systems are in place for identification, classification, minimisation and management of waste? Do you have a drugs and alcohol policy in your organisation? If so, does it include pre-employment and random testing?

5.

5.1

5.1.1 Planning and Procedures HSE or operations manuals Do you have a company HSE manual (or Operations Manual with relevant sections on HSE)

that describes in detail your company approved HSE working practices relating to your work activities? If the answer is YES please attach a copy of supporting documentation.

How do you ensure that the working practices and procedures used by your employees on-site are consistently in accordance with your HSE policy objectives and arrangements?

Equipment control and maintenance

How do you ensure that plant and equipment used within your premises, on-site, or at other locations by your employees are correctly registered, controlled and maintained in a safe working condition?

Provide a short overview of your preventative maintenance system.

Is HSE Critical equipment specifically identified and included in your preventative maintenance system?

Road Safety Management

What arrangements does your company have for combating road and vehicle incidents? 5.1.2 5.2 5.2.1 5.2.2 5.2.3 5.3 5.3.1

6.

6.1

6.1.1

6.1.2

6.1.3 Implementation and Performance Monitoring Management and performance monitoring of work activities What arrangements does your company have for supervision and monitoring of performance? What type of performance criteria are used in your company; give examples? What arrangements does your company have for passing on any results and findings of this

supervision and monitoring to your:

Base management? Site employees?

6.2

6.2.1

6.3

6.3.1 Statutory reportable incidents /dangerous occurrences Has your company suffered any statutory reportable incidents in the last five years (safety,

occupational health and environmental)? (Answers with details including dates, country, most frequent types, causes and follow-up preventative measures taken).

HSE performance achievement awards Has your company received any award for HSE performance achievement?

6.4.1 Has your company suffered any improvement requirement or prohibition notices by the

relevant national body, regulatory body for HSE or other enforcing authority or been prosecuted under any HSE legislation in the last five years? (If your answer is YES please give details).

HSE performance records

Have you maintained records of your incidents and HSE performance for the last five years? (If YES, please provide the following: Number of Fatalities, Lost Time Injuries, Lost Workday Cases. Medical Treatment Cases and Restricted Work Day Cases. Also include the Fatal Accident Rate, Lost Time Injury Frequency and Total Recordable Incident Rate (TRCF) for each year. (NOTE: Please include your company definitions of the above-mentioned terms for clarification refer to the OGP Safety Performance Accident Data Report).

How is health performance recorded?

How is environmental performance recorded?

How often is HSE performance reviewed? By whom?

Incident investigation and reporting

Who conducts incident investigations?

How are the findings following an investigation, or a relevant incident occurring elsewhere, communicated to your employees?

Are near misses reported? 6.5 6.5.1 6.5.2 6.5.3 6.5.4 6.6 6.6.1 6.6.2 6.6.3

7.

7.1

7.1.1

7.1.2

7.1.3

7.1.4 Auditing and Review Auditing Do you have a written policy on HSE auditing? How does this policy specify the standards for auditing (including unsafe act auditing) and the qualifications for auditors? Do your company HSE Plans include schedules for auditing and what range of auditing is covered? How is the effectiveness of auditing verified and how does management report and follow up

audits?

8.

8.1

8.1.1

8.2

8.2.1 HSE Management - Additional Features Memberships of Associations Describe the nature and extent of your company's participation in relevant industry, trade, and governmental organisations? Additional features of your HSE management Does your company have any other HSE features or arrangements not described elsewhere

in your response to the questionnaire?

9. Company Specific Information

Please add any company specific information that you feel would add to the answers given above.

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