309.框架协议-数量合同(SAP MM前台比较实用的操作手册)

IDES - The SAP Model Company Translated by baiboyd.itpub.net Outline Agreement/Quantity Contract 框架协议/数量合同

Purpose

In this process, you create an outline agreement for a specified target quantity. You then maintain the source list for the vendor and material. Next, you manually create a purchase requisition and the contract release order (2 variants). You enter a goods receipt for this purchase order and display the respective material document. You enter and verify the received invoice. Finally, you display the accounting document.

在这个过程中, 你将创建一个框架协议并给它指定一个目标数量. 然后为供应商与物料维护货源清单. 接着, 你手工创建一个采购申请和合同的核准订单(2种方法). 然后为采购订单收货过帐, 并显示相应的物料凭证. 最后进行发票校验并显示其会计凭证.

If you do not want to create a new outline agreement each time, we recommend that you display the existing outline agreement (4600000000 for Europe and 4600000014 for US data) and the source list.

You can find more information about this process under You can find the data for this process under

.

.

Process Flow

1. Creating an Outline Agreement

2. Maintaining the Source List

3. Creating a Purchase Requisition with Automatic Source Determination 4. Converting the Purchase Requisition into a Purchase Order 5. Manually Creating a Release Order for the Outline Agreement 6. Entering the Goods Receipt for the Purchase Order 7. Displaying the Material Documents 8. Entering and Checking Invoices 9. Displaying the Accounting Documents

Additional Process Information

About Outline Agreements

An outline agreement is a long term arrangement with a vendor regarding the supply of materials or the performance of services according to predetermined terms and conditions. Outside the SAP System, outline agreements are also referred to as blanket, master, framework, or umbrella agreements. In MM Purchasing, outline agreements are subdivided into contracts and scheduling agreements. Outline agreements may be subject to a release (approval or

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IDES - The SAP Model Company Translated by baiboyd.itpub.net clearance) procedure.

草案协议是关于物料的供应, 或根据预先商定条款和定价条件进行的服务作业, 与供应商制定的一个长期协议. 在SAP系统外部, 草案协议也被称为总括协议, 主约协议, 框架协议, 总体协议. 在物料管理采购中, 草案协议细分为合同和计划协议. 草案协议可能需要核准后才能生效.

How Outline Agreements Are Structured 框架协议的结构

As with other purchasing documents, an outline agreement consists of a document header and one or more items:

? ?

Document header - contains information specific to the entire agreement (for example, vendor information and conditions applicable for all items).

Items - contain information specific to the material or service. Example Statistics on ordering activities for the item Quantity or price of the item

Pricing conditions, such as quantity discounts and surcharges

Conditions entered at the item level will override the header level conditions for that item. For example, a 5% discount might apply to all items ordered from this vendor, but one particular item might get a 10% discount. In this case, 5% would be entered at the header level, but 10% would be entered for the specific item at the item level.

项目级别的条件会不考虑抬头级别的条件. 例如, 一个5%的折扣应用于全部的订单的项目, 但其有一个特别的项目有10%的折扣. 在这种情况下, 5%在抬头级别输入, 10%在此特定的项目级别中输入.

Data Used During This Process

Field Outline agreement Europe 4600000000 North America 4600000014 Description If you do not want to create an outline agreement, you can use this one instead Agreement type Purchasing organization Purchasing group Vendor Plant 001 1000 1000 001 3000 3000 MK 1000 MK 3000 Quantity contract Pages 2 / 30

IDES - The SAP Model Company Translated by baiboyd.itpub.net Company code Material Target quantity Net price Tax code

1000 100-430 10000 20 V0 3000 100-430 10000 20 I0 Lantern ring Quantity covered by the contract Net price per unit Non-taxable

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IDES - The SAP Model Company Translated by baiboyd.itpub.net Creating the Outline Agreement 创建框架协议

1. Call up the transaction as follows:

Menu Path Logistics ? Materials Management ? Purchasing ? Outline agreement ? Contract ? Create Transaction Code ME31K

Alternatively, you can simply choose Display (ME33K) instead of Create if you do not want to create a new entry. To display a valid contract, use agreement number 4600000000 for Europe and 4600000014 for North America.

2. On the Create Contract: Initial Screen, enter the following data:

Field Vendor Agreement type Purch. organization Purchasing group Plant Europe 1000 MK (Quantity contract) 1000 001 1000 North America 3000 MK (Quantity contract) 3000 001 3000 Pages 4 / 30

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3. Choose .

4. On the Create Contract: Header Data screen, enter the following data:

Field Start of term Validity end Europe Today’s date End of next year North America Today’s date End of next year Pages 5 / 30

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5. Choose .

6. On the Create Contract: Item Overview screen, enter the following data:

Field Material Target quantity Net price Europe 100-430 10000 20 North America 100-430 10000 20

7. Choose 8. Choose

. .

If the Save Document dialog box appears, choose Yes.

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The system confirms the transaction and displays the assigned quantity contract number. Make a note of this number.

9. Choose

.

Maintaining the Source List 维护货源清单

1. Call up the transaction as follows:

Menu Path From the Master data node Source list ? Maintain (or Display, if no new outline agreement has been created). Transaction Code ME01, ME03 2. On the Maintain Source List: Initial Screen, enter the following data:

Field Material Plant Europe 100-430 1000 North America 100-430 3000

3. Choose

.

The Maintain Source List: Overview Screen displays the available source list records.

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4. Maintain the source list by entering a new line in the list. Enter the following data:

Field Valid from Valid to Agreement Europe Today’s date End of next year Number of the quantity contract you displayed or created Item Fix 10 X (fixed or preferred source) North America Today’s date End of next year Number of the quantity contract you displayed or created 10 X (fixed or preferred source)

5. To check the correctness of the entries, choose

.

If you note any problems with the source list records proceed as follows: If the list already contains data, select the relevant items, then choose

. In the Delete Source List Records dialog box, choose Yes. To

.

check the correctness of the entries, choose

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IDES - The SAP Model Company Translated by baiboyd.itpub.net 6. If required, correct your entries. 7. Choose

.

The system issues a message to confirm the transaction.

8. Choose

.

Creating a Purchase Requisition with Automatic Source Determination 用自动货源确定创建采购申请

1. Call up the transaction as follows:

Menu Path Transaction Code From the Requisition node, choose Create ME51 2. On the Create Purchase Requisition: Initial Screen, enter the following data:

Field Source determination Delivery date Plant Purchasing group Europe Select One month from today's date 1000 001 North America Select One month from today's date 3000 001 Pages 9 / 30

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3. Choose .

4. If the system questions whether you can keep the delivery date, choose .

5. On the Create Purchase Requisition: Item Overview screen, enter the following data:

Field Material Quantity requested Europe 100-430 50 North America 100-430 50

6. Choose

.

.

7. Position your cursor on the item, then choose

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IDES - The SAP Model Company Translated by baiboyd.itpub.net You can now see the number of your outline agreement in the Procurement options screen area, in the Agreement field. The system assigned the purchase requisition item to this procurement reference via the source list.

8. Choose

.

The R/3 System confirms the transaction and displays the assigned purchase requisition number. Make a note of this number.

9. Choose

.

Converting the Purchase Requisition into a Purchase Order 将采购申请转换为采购订单

1. Call up the transaction as follows:

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IDES - The SAP Model Company Translated by baiboyd.itpub.net Menu Path From the Requisition node, choose Follow-On Functions ? Create Purchase Order ? Via Assignment List. Transaction Code ME58;ME21;ME33K;ME23;ME53 2. On the Ordering: Assigned Purchase Requisitions screen, enter the following data:

Field Purchasing group Purchasing organization Vendor Scope of list Europe 001 1000 1000 A North America 001 3000 3000 A

3. Choose

.

The R/3 System displays an overview of the assigned purchase requisitions.

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4. On the Ordering for Assigned Requisitions: Overview of Assignments screen, select your outline agreement

number, then choose Process assignment.

5. In the Process Assignment: Create PO dialog box, check the defaulted specifications. In the Order type field

enter NB .

6. Choose .

7. If the system displays the Create Purchase Order: Extension Option dialog box, choose New Purchase

Order.

The R/3 System displays a selection list of purchase requisitions.

8. On the Create Purchase Order: Selection List: Purchase Requisitions screen, select the item with your

PReq. Number, then choose

.

The system displays an overview of the purchase order items.

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9. If a warning appears regarding the delivery date, choose Enter. 10. On the Create Purchase Order: Item Overview screen, select your item. 11. Choose

.

The R/3 System confirms the transaction with a message and displays the assigned purchase order number. Note this number.

12. Click until the overview tree appears.

13. Choose Outline agreement ? Contract ? Display.

14. On the Display Contract: Initial Screen enter the number of the quantity contract.

T-CODE: ME33K

15. Choose

.

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IDES - The SAP Model Company Translated by baiboyd.itpub.net 16. On the Display Contract: Item Overview screen, select your item, then choose Item ? Statistics ? Release

docu.

The R/3 System displays the quantity released to date, the target quantity, and the open target quantity.

批准细节

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The order date is when the order was created, not when the goods will be delivered. 17. Select your PO number, then choose

to display the date the goods will be delivered to the customer.

18. Choose until the overview tree appears. 19. Choose Requisition ? Display.

20. Enter the number of your purchase requisition (not the purchase order number).

T-CODE: ME53

21. Choose

.

to see a statistical overview.

22. Select your item, then choose

Note especially the current processing status of the purchase requisition (this should be status B, indicating that the PO has been created). Note also the purchase order statistics.

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PS. ME53N

23. Choose

until the overview tree appears.

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IDES - The SAP Model Company Translated by baiboyd.itpub.net Manually Creating a Release Order for the Outline Agreement 手工创建核准订单

1. Call up the transaction as follows:

Menu Path Transaction Code From the Purchase Order node, choose Create ? Vendor Known ME21N;ME33K;ME23N 2. On the Create Purchase Order screen, enter the following data:

Field (Entry field) Data Standard PO 3. Choose .

4. In the Item Overview section, enter the following data:

Field PO quantity C (Category of delivery date) Delivery date Outline agreement number Europe 50 D (day format) One week from today Quantity contract number North America 50 D (day format) One week from today Quantity contract number Pages 18 / 30

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PS. 其它创建方式

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5. Choose

.

In the header area of the vendor, as well as in the item area, the system displays the item data of the outline agreement item. 6. Choose

.

The R/3 System confirms the transaction and displays the assigned purchase order number. Note this number.

7. Choose until the overview tree appears.

8. Choose Outline agreement ? Contract ? Display.

9. On the Display Contract: Initial Screen enter the number of the quantity contract, then choose Enter.

T-CODE: ME33K

10. On the Display Contract: Item Overview screen, select your item, then choose Item ? Statistics ? Release

docu.

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The R/3 System displays the quantity released to date, the target quantity, and the open target quantity.

The order date is when the order was created, not when the goods will be delivered. 11. Select your PO number, then choose 12. Choose

to display the date the goods will be delivered to the customer.

until the overview tree appears.

Entering the Goods Receipt for the Purchase Order

1. Call up the transaction as follows:

Menu Path Transaction Code From the Purchase Order node, choose Follow-On functions ? Goods Receipt. MB01 2. On the Goods Receipt for Purchase Order: Initial Screen, enter the following data:

Field Movement type Europe 101 North America 101 Pages 21 / 30

IDES - The SAP Model Company Translated by baiboyd.itpub.net Purchase order Plant Storage location Your last purchase order 1000 (see demo data) 0001 Your last purchase order 3000 0001

3. Choose

.

On the Goods Receipt for PO Order: Selection Screen ###/### you see the PO items (you can change the quantity, if required).

4. Select the item, then choose

.

5. Confirm any information messages that may appear.

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IDES - The SAP Model Company Translated by baiboyd.itpub.net 6. On the Goods Receipt for Purchase Order: Overview ###/### screen, choose 7. To skip any warning messages, choose

.

.

The R/3 System confirms the transaction and displays the goods receipt number. Make a note of this number.

8. Choose

.

Displaying the Material Document 显示物料凭证

1. Call up the transaction as follows:

Menu Path Transaction Code From the Inventory Management node, choose Material Document ? Display MB03 2. On the Display Material Document: Initial Screen, enter the following data:

Field Material document Europe Your goods receipt document number North America Your goods receipt document number Current year Mat. doc. year Current year

3. Choose

.

The system displays an overview of the material document.

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4. On the Display Material Document ###: Overview screen, choose

The system displays detail data for the goods issue item.

Details fm. item.

5. Choose .

6. Choose Accounting docs.

The system displays a list of accounting documents in the List of Documents in Accounting dialog box.

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7. Choose the Accounting document.

You now see the accounts to which postings have been made in Financial Accounting, with the corresponding amounts.

8. Choose 9. Choose 10. Choose

. .

until the overview tree appears.

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上期价格: 2.61 * 261 = 681.20 收货价格: 20.00 * 50 = 1000.00

前期价格: (681.20 + 1,000.00) / (261 + 50) = 1,681.20 / 311 = 5.41

Entering and Checking Invoices 发票校验

1. Call up the transaction as follows:

Menu Path From the Purchase Order node, choose Follow-On Functions ? Logistics Invoice Verification Transaction Code MIRO;MR3M 2. On the Invoice Verification screen, choose the Basic data tab page.

3. In the field above the item overview, (if it is not already defaulted) use the F4 input help to choose Purchase

order/Scheduling agreement. 4. Enter the following data:

Field Document date Europe Today’s date North America Today’s date Pages 26 / 30

IDES - The SAP Model Company Translated by baiboyd.itpub.net Posting date Tax amount To the right of the Purchase order/scheduling agreement input field Today's date (default) Domestic input tax 0% Your purchase order number Today's date (default) A/P Sales Tax Exempt Your purchase order number

5. Choose

.

In the item overview, the system displays the purchase order data, as well as the net amount in the balance field that is required to calculate the gross amount. The traffic light for the Balance field is red.

The value of the goods delivered plus VAT is normally entered on the invoice sent to you by the vendor. In this process, we simulate this procedure and determine the invoice amount ourselves. 6. Choose the Tax tab. 7. Enter the following data:

Field Europe North America Pages 27 / 30

IDES - The SAP Model Company Translated by baiboyd.itpub.net Calculate tax Select Select

When you activate Calculate tax the system displays the gross amount in the balance field. The corresponding tax portion appears in the Tax amount field.

If you have selected the tax code No tax procedure, or A/PSales tax exempt, the Tax amount field contains the value 0. In this case, the Balance field contains the net amount. 8. Choose the Basic data tab page. 9. Enter the following data:

Field Amount Europe Gross amount determined Select North America Gross amount determined Select 10. Choose .

When you confirm your entries, the traffic light in the balance field changes to green. In this example, we assume that the invoiced amount equals the calculated amount. 11. Choose

.

The system confirms with the message Document no. ### created.

The invoice is initially blocked for payment. Possible reasons include variances (settlement date too early, for example), or sporadic \successfully completed. To display the lock criteria on the Post Invoice Document: Initial Screen choose Invoice document ? Display. The Invoice/ Credit Memo XXX, Display Item List screen appears, showing the invoice items. Choose Change view twice. The blocking reasons are now listed in the line item. Possible reasons for blocking an invoice include:

M Quantity variance Too little delivered Pages 28 / 30

IDES - The SAP Model Company Translated by baiboyd.itpub.net P D Price variance Delivery date variance Price/invoice amount too high Delivery too early/too late 12. Choose until the overview tree appears.

Displaying the Accounting Documents 显示会计凭证

1. Call up the transaction as follows:

Menu Path From the Materials Management node, choose Invoice Verification ? Logistics Invoice Verification ? Document Entry ? Display Invoice Document Transaction Code MR3M;FB03 2. Choose Follow-on documents.

T-CODE: MIR4

3. In the List of Documents in Accounting dialog box, choose Accounting document.

4. On the Document Overview screen, choose

.

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The Document Header: ### Company Code 1000 dialog box appears.

5. Choose 6. Choose

.

until the overview tree appears.

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